Client Challenge
Fashion and textile brands often struggle to keep track of audits, scope certificates, and transaction certificates across their supply chains. Relying on fragmented email chains, outdated folders, and manual follow-ups not only increases the risk of non-compliance but also wastes valuable time. Many teams lacked a reliable, real-time way to verify whether factories and suppliers had up-to-date certifications, especially as requirements for digital product passports (DPPs) and traceability increased.

Solution: The Audit & Certification Tracker Module
To address this challenge, we developed the Audit & Certification Tracker Module—a centralised portal designed to make certification and audit management simple, transparent, and proactive.

With this tool, every transaction certificate is linked directly to individual garments, providing full transparency across the product lifecycle. Factory audits and scope certificates are also tied to their respective facilities, ensuring an accurate, real-time compliance snapshot.

Screenshot of The Chain Audit & Certification Tracker Module

Screenshot of The Chain Audit & Certification Tracker Module - Adding a new certification

When clients opt for the full package, our team independently verifies certifications, adding an extra layer of assurance. The tool seamlessly integrates with the Product Lifecycle and Digital Product Passport modules, so compliance data is automatically carried through to end products—removing guesswork and reducing risk.

Key Features and Benefits

Centralised Dashboard View: See what’s in date, what’s missing, and what’s overdue at a glance across all your factories.
Factory-Specific Dashboards: Each facility has its own page with a clear overview of current certifications and upcoming expiries.
Supplier Access & Upload: Suppliers can upload audit documents directly to the platform, promoting collaboration and reducing bottlenecks.
Automated Alerts: Receive notifications 3–6 months before certifications are due to expire, so you're never caught off guard.
DPP Integration: Certifications are automatically linked to products in the Digital Product Passport, helping brands stay compliant with evolving EU regulations.

Screenshot of The Chain Factory overview dashboard

Impact
Brands using the Audit & Certification Tracker have reported reduced time spent chasing suppliers, fewer compliance gaps, and more confidence in the data used to support claims around sustainability and responsible sourcing.

Conclusion
The Audit & Certification Tracker Module offers a scalable, intuitive way to manage audit and certification workflows. By removing manual processes and connecting compliance to the product lifecycle, brands can stay audit-ready, transparent, and in control.

If you are interested in a free portal walk through please contact us on info@the-chain.co.uk

We are also offering a free 1 month trial for self service users. Link here to learn more

Case Study: Using the Audit & Certification Tracker Module to Streamline Compliance.

The Chain